Privacy Policy

Last updated: January 12th 2026

Shakespeare Soroptimists ("we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information when you engage with our organisation, including through our website, events, communications, and activities.

1. Who We Are

Shakespeare Soroptimists is a local club of Soroptimist International, a global volunteer organisation working to improve the lives of women and girls. We operate on a not-for-profit basis and handle personal data responsibly and in accordance with applicable data protection laws.

2. Information We Collect

We may collect and process the following types of personal information:

Contact details such as name, email address, postal address, and phone number
Membership information including role, attendance, and participation in activities
Event-related information such as registrations, dietary requirements, and accessibility needs
Communications you send to us by email, forms, or other means
Website usage data (if applicable), such as cookies or analytics data

We only collect personal information that is necessary for the purposes outlined in this policy.

3. How We Use Your Information

We use personal information to:

Manage membership and organisational activities
Communicate with members, supporters, and partners
Organise events, meetings, and fundraising activities
Respond to enquiries and requests
Meet legal, regulatory, or organisational requirements

We will not use your personal data for purposes that are incompatible with those listed above.

4. Legal Basis for Processing

We process personal data based on one or more of the following lawful bases:

Your consent
The performance of a contract or membership relationship
Compliance with legal obligations
Legitimate interests of the organisation, provided these do not override your rights

5. Sharing Your Information

We do not sell, rent, or trade your personal data.

We may share information only where necessary, including:

With Soroptimist International or regional bodies for administrative purposes
With service providers who support our activities (e.g. email or event management tools)
Where required by law or regulatory authorities

All third parties are required to respect the security of your data and to treat it in accordance with the law.

6. Data Storage and Security

We take reasonable steps to protect personal information from loss, misuse, unauthorised access, disclosure, or alteration. Data is stored securely and access is limited to authorised individuals only.

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected or to comply with legal obligations.

7. Your Rights

You have the right to:

Access the personal information we hold about you
Request correction of inaccurate or incomplete data
Request deletion of your personal data, where appropriate
Withdraw consent at any time where processing is based on consent
Object to or restrict certain types of processing

To exercise these rights, please contact us using the details below.

8. Cookies and Website Use

If we operate a website, cookies may be used to improve functionality and user experience. You can manage cookie preferences through your browser settings.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website or communicated to members as appropriate.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact:

Shakespeare Soroptimists
Email: [Insert contact email]